The
Annual Confidential Reports are those yearly reports which are almost essential
in every sector now that we can envisage. Even when we talk about those
organisations which are in the private sector, also keep the annual records of their
employees. The same culture is also followed in the government sector where the
employers working in any public sector deems to have a separate record of each
and every employee working under them for the reason to calculate their growth
in their professional journey.
The
term annual confidential report is very much clear from its own words which
means an report generally prepared by the immediate senior of that employee
which tracks his or her records in the form of activities and tasks carried out
by them, their behaviour towards the junior employees, the proficiency of them
in carrying out the day to day work assigned to them and in furtherance of any
requirement thereon.
Now,
before moving on into more detail aspect of the same it becomes essential to
know the rationale behind maintaining the annual confidential reports. The
reason for doing is to have a proper knowledge of the government servants wherein it also serves as a grade diary for
them which is very much vital when it comes to the matters of promotion. Yes,
at the time of promotion the grades occupied by these civil servants in their
annual confidential reports will acts as the prime basis to succeed further in
their career.
The
main objective to have these annual confidential reports is to boost the
confidence of these government employees and to assess their strengths and
weaknesses by providing timely feedback in order to improve their working
proficiency to obtain the desired results in the stipulated time. The journey
of these appraisal reports commences much before at their training time itself
prior to their actual posting job. When the civil servants is being selected
and is being sent for training, they undertake different sort of tasks and
routine provided to them as part of their training, the trainers take note of
that from the initial period itself and starts framing their appraisal report.
The advantage of this appraisal report is that when the civil servant is being
deputed to their concerned ministry for their tenure of service then the
appraisal report made in the training days serves as the Performa manual for
their senior officers and concerned department as well. It will encompass that of
capability, ability, strengths and weaknesses, attitude and behaviour, speed,
and accuracy of work, organising technique and skills required to carry out any
tasks assigned to them.
When
the same civil servant starts working under his or her concerned ministry then
it becomes the duty of his or her senior officials under whom they are being
designated to work upon and carry out the same functions which are in turn is
required to prepare the annual confidential reports. It is the duty of the
immediate senior to have a close look on any civil servants activities who are
working under him or her in order to make a good annual report.